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VIA Senior Asia Programs Director Job Description
About VIA:
VIA is a 501(c)(3) non-profit organization dedicated to promoting understanding between the U.S. and Asia through public service and cross-cultural programs since 1964. VIA’s Asia Programs facilitate individual and group volunteering in Cambodia, China, Indonesia, Laos, Myanmar, Thailand and Vietnam and provide Americans the opportunity to live and work in Asia while meeting the needs of local institutions. VIA’s Stanford Programs bring college students from Asia to California for group programs and exploring language, culture, service, and healthcare.
VIA currently has 11 full and part-time staff located at two offices in the Bay Area and three countries in Asia.
Position Summary:
Reporting to the VIA Executive Director, the Senior Asia Programs Director is responsible for leading the Asia Programs Directors in the development of VIA's initiatives and coordination of its programs in the Asia Region. The goal of the position is to provide programmatic and operational leadership, coordination, and oversight in developing and implementing programs in Asia that are in line with approved strategic initiatives.
Responsibilities and Tasks:
1. Program Planning 40 % of Time
• Lead and coordinate the Asia Programs annual planning process. Work closely with Asia Program Directors to develop country plans, short term and long term program strategies, and objectives for each country that are in line with VIA’s strategic plan and overall mission.
• Lead a comprehensive program review of each Asia Programs country program every six months
• Work with the Asia Programs Directors in identifying and approaching appropriate regional development networks and forums to promote VIA's programs.
2. Program Operational Support 40 % of Time
• Manage staff in multiple locations in Asia and in US to enable creation of shared vision and understanding of Asia programs.
• In coordination with Asia Programs Directors, Finance Director and Executive Director, facilitate development of, review and adherence to Asia Programs policies and the creation of a handbook for volunteers and Asia Programs staff relating to financial management, human resources, communications, safety and security, gender, and child protection.
• In conjunction with Asia Program Directors, coordinate and lead the development of a nationwide strategy for recruitment of Asia Programs volunteers.
• Work with the Asia Program Directors and the Senior Stanford Programs Director in determining program staffing needs and developing solutions.
• Lead in the recruitment and orientation of new Program staff, including consultants.
• Develop and implement mechanisms for retaining institutional memory of Asia Programs, including contacts, background and history, to ensure continuity within programs during transition phases.
• Conduct annual reviews of Program Directors with volunteer input and in conjunction with the Executive Director.
3. Fund-Raising 10 % of Time
• Work in conjunction with Asia Program Directors to strengthen the Asia Program’s relationships with key current and future donors.
• Lead the development and production of high-quality country reports detailing information on volunteers, partners and program results.
• Develop and cultivate relationships with potential new donors, including individuals, foundations, corporations and INGOs operating in Asia.
• In conjunction with the Executive Director and Asia Programs Director, lead the process of developing new and renewal funding proposals and otherwise securing additional sources of funding for the Asia Programs.
• Review all Asia Programs budgets, contracts and agreements.
• Support Executive Director in development of new funding proposals.
• Together with the Finance Director and Asia Programs Directors, monitor all Asia Programs budgets and work plans to ensure expenditures and activities are within project scope, budget, and time lines.
• Ensure compliance with donor reporting requirements outlined in agreements with funders.
4. Program Development 10 % of Time
• Assist in the development of new program areas, monitor project start up activities, secure new partners, and further develop relationships with existing partners in line with strategic directions.
• Work with Asia Programs to provide technical guidance and training on overall project management, partnership management, resource mobilization, and capacity building.
• Lead in the design and implementation of appropriate and effective Monitoring and Evaluation tools.
• Provide oversight to Asia Programs trainings, including delegating tasks to PDs, evaluating training, and improving/reviewing/standardizing training content and activities. Coordinate and participate in volunteer training in San Francisco, and as necessary in Asia, to ensure program depth and training content are aligned with field needs.
• Update the Board Program Committee and full Board, as necessary, on Asia Programs successes, challenges and developments.
• Work with Senior Stanford Programs Director and Program staff in developing Asia Programs/Stanford Programs collaboration in programming and recruitment.
Essential qualifications and experience:
• Strong leadership/management and communication skills
• Bachelor’s degree and a minimum of 5 years program management experience in nonprofits of similar scope and size
• Experience coordinating staff and programs in multiple locations
• Experience managing volunteer programs
• Demonstrated commitment to VIA’ s mission of expanding global cooperation and understanding with Asia. Cross cultural experience in Asia required
• Ability to conceptualize, communicate and lead Program staff toward a shared vision
• Ability to juggle and prioritize multiple projects in a rapidly changing environment
• Familiarity with both Apple and Windows operating systems and Salesforce preferred
• Current passport and willingness to travel up to three months a year in Asia and US
• Legal right to work in the United States
• Willingness to work long hours
Benefits:
• Starting Salary – $60,000
• 27 vacation days, 10 holidays, 15 sick days per year
• Health, dental, vision and long-term disability insurance
• 403(b) retirement plan
• No funds for relocation or housing assistance
• VIA is an equal opportunity employer
To apply, please send your CV and cover letter to <mbedford@viaprograms.org>. Deadline for application is September 15, 2010.
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